Did You Know?

There are limits regarding proxy voting in associations...

Proxy voting is only allowed while the association is under developer control (time during which the developer may elect or appoint the board of directors). After termination of developer control, proxy voting is prohibited. Votes by members may now be cast in person AND by mail-in ballot, absentee ballot, email and fax for special meetings and annual meetings of the membership.

There are several requirements for mail-in ballots/absentee ballots:

1. The ballot must set forth each proposed action;

2. The ballot must provide an opportunity to vote for or against each proposed action;

3. The ballot is valid only for one specified election or
meeting of the members and expires automatically after the completion of the election or meeting;

4. The ballot must specify the time and date by which the ballot must be delivered to the board of directors in order to be counted, which must be at least seven days after the date the board delivers the un-voted mail-in ballot to the member; and,

5. The ballot should specify how many ballots must
be returned to achieve a quorum and what percentage of approval is required to approve the action, other than for an election of directors.

6. The completed ballot and envelope and any related materials
must contain the name, address and signature of the owner. The ballot cannot authorize another person to cast votes on behalf of the member. Votes cast by ballot are valid for purposes of a quorum.