When an owner or member makes a records request it is important to act quickly. Once an owner or member makes a records request, Arizona law requires that all financial and other records of an association must be made reasonably available for examination by any owner or member within 10 business days from the date of receipt of the request by an owner or an owner’s designated agent to make the records available or to provide copies of the requested records. An association cannot charge a member for making record available for review. However, you can charge $0.15 per page for copies of records requested. An association
Records kept by or on behalf of the association and the board may only be withheld from disclosure to the extent that the portion withheld relates to any of the following:
1. Any privileged communication between an attorney for the association and the association:
2. A pending litigation;
3. Meeting minutes or other records of a session of an executive session board meeting;
4. Personal, health or financial records of an individual member of the association, an individual employee of the association or an individual employee of a contractor for the association; and
5. Records relating to the job performance of, compensation of, health records of or specific complaints against an individual employee of the association or an individual employee of a contractor of the association who works under the direction of the association.
The association is not required to disclose financial and other records of the association if disclosure would violate any state or federal law.
If your board needs assistance responding to a records request by a member/owner, please contact Mulcahy Law Firm, P.C.