The Community Association President an Overview There are thousands of community associations across Arizona and every one of them, run by volunteers is viewed by the courts, the IRS and vendors as a business enterprise. Their primary purpose is the maintenance, protection, preservation and enhancement of the community’s assets that can be valued in the millions of dollars. At the [...]
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Reserve Funds for Community Associations Currently, Arizona law does not require a developer or an association to create and fund reserves for a community association (however, some association documents may require this). Adequate reserve funding is in the best financial interest of the association. Reserve funding allows an association to provide for the repair, maintenance and replacement of the association’s [...]
The High Cost of Crime for Community Associations According to the United States Department of Justice, a property crime is committed every three seconds, a burglary takes place every twelve seconds, a motor vehicle is stolen every twenty seconds and a murder occurs every twenty-three minutes. Unfortunately, these statistics affect every segment of our society, including community associations. Increased crimes [...]
PLANNING A BOARD MEETING CHECKLIST Plan:Planning will take time, but it will ultimately save time and will lead to better-informed and prepared boards and smoother meetings. Determine the Best Meeting Time: Take into account the schedules of board members and association residents and then choose morning, afternoon, evening or a combination to obtain optimum attendance. Adopting a regular meeting location and time will [...]
Communicate: Listen to homeowners who have concerns or problems with the association; Return/respond to phone calls/e-mails within 24/48 hours (if possible); Notify the board immediately regarding important information about their association; and Apologize and make the necessary corrections when mistakes happen. Give a weekly update to (email every Friday) to board members on accomplishments for each week Oversee Maintenance and [...]
Insurance Overview Protecting the community association and board of directors requires a close look at insurance coverage and risk to prevent the coverage gaps that only become obvious after a loss or lawsuit and there is no payout. Insurance Coverage for Community Associations Directors and Officers Liability Coverage (D&O): Typically covers the board of directors. Common claims include the board’s [...]
Working with Rental Properties Over the past few years, there has been a dramatic increase in the number of rental properties in Arizona, including short-term/vacation rentals. Sometimes an association’s board or manager frequently contact legal counsel for assistance in dealing with tenants who do not comply with the governing documents. The short-tern/vacation rentals present a unique enforcement challenge due to [...]
Community Association Management Community associations throughout Arizona are managed by three types of management; self-management, an association with paid staff and a community association management company. Many associations choose to hire a management company and then rely on that management company to handle the day to day operations of the association. It is important to note that currently there are [...]
Dealing with a Bully in a Community Association Most members in an Association understand that rules and social decorum dictate how they are to interact with Board members, Association employees, and other members. However, there are a small percentage of people that do not abide by rules and social decorum and they are always looking for a fight. These people [...]
Annual Meetings Must be Held Once a Year Under Arizona law, A.R.S. Section 33-1804(B) and 33-1248(B) an association must conduct an annual meeting of its membership at least once a year. Conducting a successful annual meeting requires knowledge of the association’s documents, planning, organization, preparation and execution of the plan. Meeting Requirements and Purpose Requirements for an Annual Meeting Typically, [...]